Mixed Media Prospectus and Entry Fee Portal

Call for Entries

The Arts Center Gallery at Nazareth College

4245 East Avenue, Rochester, New York

January 24 - March 1, 2020



The Arts Center Gallery at Nazareth College in Rochester, New York is calling all U.S. artists to apply for our new national exhibition, Mixed Media. The exhibition will feature works across various media to showcase what this new generation of mixed media artists are doing with their work in order to create a space for advancing the public's awareness and appreciation of this interdisciplinary field. Mixed media artists are routinely pushing the boundaries of materials and concept by exploring new technologies, techniques, aesthetics, and crossing disciplinary borders. So rather than limiting artists to a narrow theme, we seek work which is not afraid to push these boundaries by being inventive in process, technique, material, and concept. Work from any media will be accepted including all contemporary craft. We are pleased to announce that the exhibition will be juried by Ted Lott and we look forward to representing this excellent and eclectic field.

Best in Show will receive a $300 Prize. Two Honorable Mentions will also be awarded.

About The Juror

Ted Lott is a Craftsperson, Designer, and Artist whose work revolves around the history of wood in material culture and architecture. Lott has exhibited his work in solo and group exhibitions throughout the country, including at the prestigious Museum of Arts and Design in NYC, and is a recipient of numerous grants and awards, including the Elizabeth Greenshields Foundation and the American Craft Councils Emerging Voices Award. Lott has also worked at some of the nation’s top artist-in-residence programs, from the Kohler Arts/Industry Program and Haystack Mountain School of Craft, to Arrowmont School and Anderson Ranch Arts Center, among others. He is dedicated to advancing the next generation of craft artists and designers, having taught Woodworking & Furniture Design at Edinboro University of Pennsylvania, Murray State University, the Indiana University of Pennsylvania, as well as numerous workshops around the country. He received his BFA in Woodworking & Furniture Design from the Maine College of Art, and his MFA from the University of Wisconsin-Madison. Lott currently lives with his family in Grand Rapids, Michigan.

Eligibility Requirements and Media

1. The Arts Center Gallery seeks 2D and 3D work from all professional and emerging artists 18 years or older working in any form of mixed media, including all contemporary craft.

2. All work must be innovative and original in design. Work derived from another’s intellectual property, completed from commercial kits, or giclées will not be accepted.

3. Only work completed after January 1, 2016 will be considered. Work previously shown in the Arts Center Gallery CANNOT be re-submitted.

4. Collaborative work is accepted. Please indicate all the artists in the work description list.

5. Installation work is accepted; however, if the install will be complex, excessively large, or take multiple people to assemble, first contact [email protected] before submitting your application. If accepted, detailed step-by-step instructions MUST be provided. It is highly recommended that the artist or team of artists assemble the installation themselves. The Gallery does not offer custom built sets, carpentry for special armatures and pedestals, or major alterations to the Gallery walls.

6. Submitted work must be available for the entire duration of the exhibition AND the jurying process. Work may not be picked up before the conclusion of the show or be shown in overlapping exhibitions. Artists please note: when applying make sure the same works are not entered simultaneously into other exhibitions. 

7. The Arts Center Gallery does not require work to be for sale, nor does the Gallery take a commission. Purchases will be arranged between the artist and buyer. Refer to Sales Policy below.

8. All accepted work MUST have proper identification and meet the Gallery standard for delivery. Refer to Shipping Instructions below.

9. The Gallery reserves the right to reject or disqualify work that is misrepresented or differs from the artist's digital submissions, work that has been damaged during the shipping process or hand delivery, or entries that do not meet all the necessary requirements.

10. By submitting work to this exhibition, the artist grants permission to Nazareth College to photograph or reproduce submitted work for the Gallery’s website and publicity purposes.

11. Submissions are not complete unless the $20 application fee has been received.


Submission and payment fees are due Sunday, November 10, 2019 by 11:59 p.m. PST. You will receive a registration confirmation email confirming your payment.  

Entry, Image & Submission Guidelines

The application fee to Mixed Media is $20 and artists may submit up to three pieces for judging, and are allowed one detail image per work submitted, for a total of six images. Work must be innovative and original in design. Only work completed after January 1, 2016 will be considered.

Submissions will be juried on technique, originality, design, craftsmanship, and concept. Submit only high quality professional images of your work, as detailed in the instructions below, and be sure to submit all necessary application materials. By applying to Mixed Media the artist agrees to all the conditions outlined in the prospectus.

Submissions should not exceed 25 MB and should not require a link to Google Drive or Dropbox. Do NOT send your application materials through multiple emails. Work submitted through multiple emails will not be juried and will automatically be disqualified!

Images should be 1-to-2 MB in size and no less than 300 dpi resolution. Number images (1-3, use 1a, 2a, etc. to denote detail images) and label with last name and title. For example:          

            1Craftsmaker_TheBirdsAndTheBees; 1aCraftsmaker_TheBirdsAndTheBees

            2Craftsmaker_IAmTheWalrus; 2aCraftsmaker_IAmTheWalrus

Artists should include the following materials with their submission as Word docs or PDFs.

1. Artist statement or statement of work, as relevant.

2. The artist’s CV or resume.

3. Work description list. Description for each image including: artist’s name, title of work, date of completion, medium, dimensions, price or NSF, and insurance value. For example:

            Jane Craftsmaker

            The Birds and the Bees, 2017

            Hand-fabricated pewter, drain pipe, plastic, rubber.

            6" x 15" x 8" (H x W x D)

            $2,100 or NFS

            $1,000 (Insurance Value must be included on this separate line!!!)

All application materials must be sent via email attachments to the following email address: [email protected]. Only complete submissions will be considered.

Dates and Deadlines

September 15, 2019: Call for Entry opens. Application $20 upon submission.

November 10, 2019: All submissions must be received by 11:59 p.m. (PST). Call closes. No exceptions

December 1, 2019: All artists will be notified of results via email.

January 6 - 10, 2020: All accepted work must arrive at the Arts Center Gallery with a pre-paid return shipping label. All shipping, shipping insurance, or arrangements for hand delivery is the artist's responsibility.

January 24, 2020: Opening reception from 5:00-7:00. Hors d’oeuvres and beverages will be served.

January 24 – March 1, 2020: The "Mixed Media" exhibition.

March 2 – March 6, 2020: Hand pick up of artwork. Arrange a time with the Arts Center Gallery in advance.

March 2 – March 10, 2020: Packing and shipping of artwork from The Arts Center Gallery, at artist’s expense.

Insurance and Liability

While every care will be exercised in the handling of all works submitted upon arrival, the Arts Center Gallery at Nazareth College will not assume liability for any loss or damage to artwork in transportation or otherwise. The artist is responsible for insurance while the artwork is in transit to and from The Arts Center. In the event of damage to the artwork during the shipping process, the artist will be required to settle claims directly with the shipping carrier.

The Arts Center, nor any agent employed by The Arts Center, will be responsible for damage or loss to any artwork submitted. The Arts Center will provide insurance coverage only while the artwork is on our premises, from the time that package is opened, the artwork is documented and inspected for damage, up until the closing of the exhibition when all the work is re-packaged and leaves The Arts Center for return delivery no later than March 10, 2020. Other insurance coverage is strongly recommended and is the artist’s responsibility.

Hand-delivered work not pick up by March 30 will become the property of Nazareth College.


As stated in Eligibility Requirements and Media, installation work is accepted, however, if the install will be complex, excessively large, or take multiple people to assemble, first contact [email protected] before submitting your application for inquiry. If accepted, detailed step-by-step instructions MUST be provided. It is highly recommended that the artists assemble the installation themselves. The Gallery does not offer custom built sets, carpentry for special armatures and pedestals, or major alterations to the Gallery walls.

Please note, the Gallery has the right to request assistance from the artist(s) with the installation process. The Arts Center Gallery has the right to decline an installation entry due to excessive size, undue complexity, special conditions of installing, especially if the artists are not able to help install, even after acceptance into the exhibition.

Sales Policy

The Arts Center Gallery does not take a commission or require work to be for sale. Sale of exhibited artwork is at the discretion of the artist. Sales will not be managed by Nazareth College. Artists may choose to have business cards placed on the gallery desk so that potential buyers can contact them directly. Business cards can be shipped or dropped off with the artists’ work.

The Work Description List for the exhibition must include the sale price or NFS (not for sale) in addition to the insurance value. Applications will be disqualified if this information is not provided.


If work is selected for Mixed Media, the artist is financially responsible for the cost of shipping to The Arts Center Gallery at Nazareth College and for return shipping. In-transit insurance is also the sole responsibility of the artist, to and from The Arts Center Gallery.

The Arts Center, Nazareth College, nor any Nazareth College employee, will be held responsible for loss or damage to work in transit to or from The Arts Center Gallery. The Arts Center Gallery will not be responsible for loss, theft, or damage after March 10.

It is highly recommended that artists include detailed handling, installation, and re-packing instructions, with images, to accompany each work. All work will be returned in the same shipping materials the work was sent in. Secure work with bubble wrap in a re-sealable sturdy container or Tupperware in addition to a cardboard shipping box. DO NOT pack work with packing peanuts!

Shipped work MUST INCLUDE A RETURN SHIPPING label to be shown in the exhibition.

Please submit accepted artwork to the following address by no later than Friday, January 10.

Attn. Holland Houdek
Nazareth College/Art & Design Department
4245 East Ave

Rochester, NY 14618


The artist contact email used to submit images and submission materials must remain active during the judging and exhibition process. The artist is responsible for checking their email for acceptance and/or decline, questions, and other information regarding the Mixed Media exhibition. No paperwork or communications will be mailed.

For all questions and inquires about Mixed Media, see below for contact information:

Holland Houdek, Assistant Professor and Art Gallery Director, [email protected]